Visually organize your e-mail inbox (or any other e-mail folder) using some simple tools in Outlook. In this example we will organize mail by coloring certain messages. This method works with Outlook 2010 and 2013.
- Select the mail folder you want to organize.
- Select the View tab menu.
- Select View Settings in the Current View group.
- In the Advanced View Settings dialog box select Conditional Formatting.
- In Conditional Formatting dialog box you will see a set of rules defined in Outlook for this folder. Select Add to start a new rule. You will see one added named Untitled.
- Type in the name you will use to identify your new rule.
- Select Font and choose a color from the Color dropdown. The e-mails you want to organize will appear in this color. Select OK to close the dialog box.
- Select Condition, the Filter dialog box opens. Enter the e-mail address or domain you wish to organize by color in the text box next to From. You could also click From to select an e-mail address from your address book.
- Select OK to close the Filter, Conditional Formatting and Advanced View Settings dialog boxes. All e-mails in this mail folder that you specified in the rule will change color. New e-mails will be colored as they are downloaded. The color change will only take place in the folder you selected in step 1. When an e-mail is moved to another folder the color will revert to default.
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